Administrative assistant to the Vice-Presidents
Matrox Services

 
Position Overview
handshake logo Permanent Full Time
location icon Dorval, Quebec

Job Title: Administrative assistant to the Vice-Presidents
Category: Administration
 

Description

Celebrating over 40 years of success, Matrox is a privately owned Canadian company, recognized worldwide as a leader for its software and hardware products and solutions in its fields of activities: Imaging and Video.

Matrox Graphics Inc.'s Video division is a leading manufacturer of real-time encoding/decoding and video processing products used by OEMs and end users for applications in video walls, multi-viewers, AV-over-IP, video recording applications, enterprise video management systems and KVM-Over-IP extension. Long product lifecycles, ease of deployment in corporate environments, and feature sets aimed at solving specific, real-world business issues are what set us apart.

Your mission:

Duties of the Administrative Assistant include providing every day support to our Vice-Presidents, assisting in daily office needs and managing the administrative and organizational activities.


Qualifications:

 Handle office tasks, such as filing, generating reports, tracking deliverables, transcribing minutes from meetings and preparing presentations;
 Produce and distribute correspondence, memos, letters and forms;
 Provide real-time scheduling support by organizing and scheduling conference calls and meetings, while preventing conflicts, as well as reserving conference rooms and coordinating any material required and overall set-up;
 Reorder supplies;
 Assist/lead in administrative tasks related to travel arrangements, expense reports, training events, tradeshow attendances;
 Act as the point of contact for internal colleagues and external clients;
 Resolve administrative issues;
 Screening phone calls:
 Greet and assist visitors;
 Maintain contact lists;
 Propose improvements to existing procedures and methods linked to better office management;
 Liaise with senior management to handle diverse requests.


Requirements:
 College Degree in relevant field (a University degree will be considered an asset);
 Proven administrative experience;
 Knowledge of office management systems and procedures;
 Excellent computer skills;
 Strong communications and interpersonal skills;
 Superior time management and organizational skills;
 Attention to detail;
 Bilingual (French and English) both written and verbal;
 Professionalism, desire to be proactive and create a positive experience for others

Submit Application

Interested in the job? Find out if you are qualified for this position at Matrox by submitting your resume. Please include a cover letter and a copy of your transcripts. You can also send us your resume by mail or fax.

 
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Other information
 

Matrox is an equal opportunity employer dedicated to affirmative action and workforce diversity.