Administrative Coordinator
Matrox Services

Position Overview
handshake logo Permanent Full Time
location icon Dorval, Quebec

Job Title: Administrative Coordinator
Category: Maintenance


Matrox is currently looking for a dynamic, resourceful and organized Coordinator to handle a wide variety of administrative duties related to building maintenance and security. The Coordinator will answer and route requests, liaise with third parties, coordinate projects and activities, field departmental communications and perform office tasks such as answering emails and data entry. The Coordinator is also required to analyze processes and is an active participant in the improvement of the employees' work environment.

To succeed in this role, you should be committed to providing attentive support to internal and external parties and ensuring consistent, efficient unfolding of operations. You should be courteous, analytical, proactive, and organized.


  • Assign and coordinate daily tasks and services;
  • Follow up on internal clients' requests.
  • Insure proper coordination of tasks on the department's various ongoing projects;
  • Follow-up with third parties for status and orders;
  • Manage loaned equipment to employees and other companies;
  • Manage the "Thefts/discrepancies in shipment" application;
  • Coordinate the fire response teams within Matrox;
  • Liaise between Matrox and outsourcing companies in regards to the evacuation process and insure it is kept up to date;
  • Purchase maintenance and security supplies;
  • Responsible for the department's communications (French and English);
  • Create and update forms and manuals;
  • Perform data entry and update various databases;
  • Support other members of the team with various tasks.


  • Office Systems Management DEC, a degree in a related field, or pertinent experience;
  • Excellent customer service skills;
  • Ability to prioritize and manage multiple tasks;
  • Organized, detail-oriented and time management skills;
  • Excellent written and verbal skills in English and French;
  • Advanced knowledge of Microsoft Windows and Office;
  • Building operations and maintenance knowledge would be an asset.
The Matrox Advantages
  • Environment that favours work-family-life balance;
  • Welcoming, team-oriented, friendly and diverse work environment;
  • Challenging day to day activities and tasks;
  • Enriching and motivating experience;
  • Different fitness options including: a fully equipped gym, an outdoor pool, a volleyball and a basketball court and organized sports;
  • Various benefits such as flex time, tuition reimbursement program and profit-sharing;
  • A game room;
  • Onsite daycare and cafeteria services;

Submit Application

Interested in the job? Find out if you are qualified for this position at Matrox by submitting your resume. Please include a cover letter and a copy of your transcripts. You can also send us your resume by mail or fax.

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Other information

Matrox is an equal opportunity employer dedicated to affirmative action and workforce diversity.