Administrative assistant to the Vice-Presidents

Type:

Category:

Division: 
Corporate

Location:

Job ID: 
VPG-ADM001

 

Position summary

 

Duties of the Administrative Assistant include providing every day support to our Vice-Presidents, assisting in daily office needs and managing the administrative and organizational activities.

 

Responsibilities

 

  • Handle office tasks, such as filing, generating reports, tracking deliverables, transcribing minutes from meetings and preparing presentations;
  • Produce and distribute correspondence, memos, letters and forms;
  • Provide real-time scheduling support by organizing and scheduling conference calls and meetings, while preventing conflicts, as well as reserving conference rooms and coordinating any material required and overall set-up;
  • Reorder supplies;
  • Assist/lead in administrative tasks related to travel arrangements, expense reports, training events, tradeshow attendances;
  • Act as the point of contact for internal colleagues and external clients;
  • Resolve administrative issues;
  • Screening phone calls:
  • Greet and assist visitors;
  • Maintain contact lists;
  • Propose improvements to existing procedures and methods linked to better office management;
  • Read and filter emails;
  • Approve timesheets;
  • Coordinate loans ad giveaways with sales, operations and customers.
  • Liaise with senior management to handle diverse requests.

 

Qualifications

 

  • College Degree in relevant field (a University degree will be considered an asset);
  • Proven administrative experience;
  • Knowledge of office management systems and procedures;
  • Excellent computer skills;
  • Strong communications and interpersonal skills;
  • Superior time management and organizational skills;
  • Attention to detail;
  • Bilingual (French and English) both written and verbal;
  • Professionalism, desire to be proactive and create a positive experience for others.

 

 

 

 

 

 

 

 

Job application

Files must be less than 80 MB.
Allowed file types: txt doc docx pdf.
Files must be less than 80 MB.
Allowed file types: txt doc docx pdf.
Files must be less than 80 MB.
Allowed file types: txt doc docx pdf.